Invitations to events
The diplomatic world is also characterized by many official events (lunches, dinners, cocktails, galas, Celebrations of National Days, etc).
In many occasions it is necessary to create and/or exchange files containing documents that cannot be modified and look exactly like to the original. A kind of digital photocopy.
The PDF format ensure this possibility.
WHAT IT DOES
A PDF Printer works as a Microsoft Windows printer and allows you to write PDF documents from virtually any Microsoft Windows application.
The first assumption is that once you have located useful information on the Internet, you will probably want to note the address (URL) of the information for easy future access.
One simple way to do this is with bookmarking. The second assumption is that diplomats often work on many different PC (Office PC, Home PC, Laptop, etc...) and therefore have different bookmarks on every computer. The bookmarks are generally (or should be) a very selected list of websites which are essential for the daily work of the user.
In many occasions diplomats need to organize or to be organized. Sometimes this activity refers to practical events (Conference, Meeting, Visit. etc.), sometime it refers to concepts or ideas (Reports, Speeches, Analysis, etc.).
In both cases a technique such as Mind mapping can be very helpful in order to structure (either the activities or the thoughts) and to plan.
Frequent communications are essential in the diplomatic world. International phone calls are the norm in diplomatic network. The 'Voice over IP' (VoIP) services offer interesting opportunities and can allow important savings through low cost calls.
Usually e-participation is closely linked to e-government and e-governance, referring to any Information and Communication Technology (especially Internet) resources used to involve citizens in government processes.
This may be as simple as making a passport application or paying your taxes online, or involve an e-petition, remote participation in a meeting or conference, or a Twitter or other Web 2.0 advocacy campaign.
What are the advantages?
E-diplomacy requires new skills, and in some cases, a new approach to diplomacy. Diplomats are already re-thinking the way they work, taking a new look at traditional activities such as negotiation and representation. New activities, such as addressing policy communities via the Internet, call for specific skills. (Re)training is essential! Here we will discuss approaches and methods of training in e-diplomacy. Please add your ideas! You can share links about courses that cover e-learning, suggestions on organizing this training, essential topics, and more.
Diplomats have more information at their disposal now that they have ever had, but it doesn't mean that they know what it the optimal way (if there is one) to access that information efficiently.
In particular it is very important to be timely informed and to be able to follow last developments of events.