In December 2019, Zoom reported 10 million daily users. Three months later, the number of Zoom’s daily participants jumped to more than 300 million. The COVID-19 outbreak has dramatically altered our daily routines, shifting our day-to-day a...

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Looking back on 2020 is a bit different from our usual annual perspectives. Communication and work over the internet have taken a completely new meaning in the past 12 months. Prior to the global pandemic, we would have had a hard time explaining w...
 24 Mar 2021

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Ms Jovana Martić joined Diplo in 2020. As part of the ConfTech team, she researches platforms for online conferences and meetings. Jovana holds a BA in Communications from the Faculty of Culture and Media in Belgrade, and studied for three years at t...

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Profile picture for user Katarina Andjelkovic
Submitted by Katarina Andjelkovic on Wed, 03/03/2021 - 10:48
Description

WherebyDeveloped in Norway, Whereby is an emerging conferencing platform that includes all essential features available in other frequently used platforms and offers much more! 

 

Long Text

This is what the home page looks like.

 1    

In order to start using this platform, you have to log in. You can log in by typing in your email address, basic information about yourself, and creating a password for your account. You can also log in with your Google or Apple account.

2

After you have logged in, you will be asked to choose from various subscription options or to continue with a limited free plan.

3

When you click ‘Continue’, you will be given the option to create a new room and generate a meeting link.

4

Before entering the meeting space, you will be given the option to allow your microphone and video.

5

There will be the meeting link on the right, as well as the QR code if someone wants to connect via the phone app.

6

There is a number of basic options at the bottom of the screen, such as ‘Mute’ and ‘Unmute’, ‘Turn on/off the camera’.

By clicking the ‘Share’ icon, you will be given the option to share your screen, Youtube video, Google Drive, Trello boards, as well as the Miro whiteboard. It is one of the few platforms that can be integrated with Miro, so that participants can collaborate on the Miro board directly from Whereby.

7

To share/use the Miro whiteboard, you need to log in to Miro. When you wish to stop sharing Miro, click the ‘Stop’ sharing icon.

8

There is an option to record a meeting located in the middle, as well as the chat option. You can also see people in the room by clicking the icon next to ‘Chat’. 

You can spotlight people in the room by clicking the ‘three dots’ next to a participant's name.

10

The setting option is located at the top right.

11

The ‘Settings’ option allows you to adjust the size of the room, lock or unlock the meeting, select the theme of the room (background colour of the room). By using the ‘Integrations’ option, you can integrate available services with Whereby.

12

13

If we want to leave the room or end the meeting for all, all you have to do is click the ‘red hand’ icon on the toolbar.

14

Year
2021-03-03T10:30:00
Author
ConfTech
Year
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WherebyDeveloped in Norway, Whereby is an emerging conferencing platform that includes all essential features available in other frequently used platforms and offers much more! 

 

Source: 
Future of Meetings library
 ConfTech, 2021

Resource text

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Submitted by Katarina Andjelkovic on Thu, 01/14/2021 - 10:56
Description

FAQThe resource contains a list of commonly asked questions about the set-up of online meetings and conferences and the use of online conferencing tools.

Long Text

Q: How do I use Zoom, Webex, Teams, etc? 

A. ConfTech has prepared a set of guides that will provide you with all the information you need to set up your account and host a meeting using Zoom, Webex, Jitsi, Wonder and many other platforms. The guides are available at the Future of Meetings library and will give you an in-depth understanding of how to access your online room, set audio/video, create a poll, use the chat, create and use breakout rooms and make the most of all available features.

 

Q: Is there any free, non-proprietary service that is efficient and usable?

A. Yes, there are several services that can be used free of charge and with minimum requirements. One of the most used open-source platforms is Jitsi. This is a browser-based service which enables you to organise meetings for up to 100 participants. It offers all the features of online meetings, such as screen sharing, chat or recording of your meetings. Other robust and usable free online platforms are listed in our review table of online services.

 

Q: My organisation/event is unique. Can we have a talk on custom solutions for us/me?

A. Yes, Diplo’s Conf Tech Lab can build a custom training, or work with you on a custom solution for your online event. Please contact us on conftech@diplomacy.edu, and we will get back to you as soon as possible. 

 

Q: We can not instal anything on our office computers. Is there any service that can be used without installing an app? 

A. Many organisations limit the installation of applications of software on office computers. This can be due to privacy concerns in your organisation, or due to the tech requirements for office computers. There are several services that offer browser-based use only. Please consult our review table of online services for detailed info. If you want more detailed information on this, contact us at conftech@diplomacy.edu 

 

Q: We have a big audience. What is the best service for large meetings? 

A. The power of cloud infrastructure provided robust platforms that can accommodate large numbers of people in one online session. Usually, online solutions can host up to 10.000 participants, and most require a certain level of subscription. For the best scalability, we recommend Zoom and Webex meetings solutions. But prior to subscribing to large plans, consider if all of the audience needs to be in the same room? If you still have any doubts, drop us a line on conftech@diplomacy.edu.

 

Q: Can Diplo help me organise an online meeting?

A. Most certainly. Please contact us with your details at conftech@diplomacy.edu, and we will get back to you as soon as possible. 

Year
2021-01-14T11:54:00
Author
ConfTech
Year
Resource type
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FAQThe resource contains a list of commonly asked questions about the set-up of online meetings and conferences and the use of online conferencing tools.

Source: 
Future of Meetings library
 ConfTech, 2021

Resource text

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Submitted by Katarina Andjelkovic on Mon, 12/28/2020 - 10:43
Description

presentationThis tutorial will help you set up the scene, lighting, camera, and audio in your home office or studio environment for the optimal videoconference experience.

Long Text
Table of contents

Composition and framing

Your camera should be at the subject’s (i.e., moderator/speaker/presenter) eye level or slightly above (max. 3-5 cm). Use a tripod, books, or other means to achieve the proper height. Vertically, the eyes should be at 1/3 from the top of the frame (image 1 below), not in the middle. Horizontally, you can move the web camera slightly to the left or right. The subject can also sit at 1/3 of the frame (image 2 below). Positioning the subject as in image 2, or with a bit wider frame, is also a good illustration of how to frame the subject. Here, the eyes are at 1/3 of the frame height, the shoulders are visible (max. 15-20 cm), and the distance between the top of the head and the border of the frame is short. Image 3 below illustrates a well-centred camera position, height, and background. 


Image 1
 

Image 2
 

Image 3
  

TIPS 

  • Clothes with vertical and horizontal lines, and small patterns can create strange-looking wavy patterns which should be avoided. 
  • The rule of thumb is to avoid wearing clothes which are the same colour as your wall/background or skin tone.
  • Always try to look at the camera when speaking, and not at the screen, i.e. the audience present at the online event.

Composition and framing explained: https://confluence.cc.lehigh.edu/display/LKB/Composition+and+Framing+-+Video+Basics 

Background

Use as few distracting elements as possible. A clutter-free background is ideal. You don’t necessarily need a clean background, but it is important that the background does not steal attention from the main subject.


Figure 1

 

As shown in the above figure 1, bigger distances between the subject and the background will make the background less distinct, and will keep the focus on the subject and can be useful when the background is untidy or cluttered.

The image 4 below illustrates how the distance between the subject and the background, in addition to a fast aperture lens, can separate the subject from the background. 


Image 4

 

Green screen as a background

Using the green screen in video conferences replaces the background of a video with a digital or virtual background. It offers the most natural-looking way to integrate the subject into the video. 

Green screen explained: https://www.techsmith.com/blog/how-to-create-a-diy-green-scre/

Lighting

Daylight is the best source of light. If the sunlight is too strong, pull a curtain over the window to diffuse and soften the light. If it is cloudy, the sunlight is already diffused, and you will not need a curtain. The goal is to have the subject properly lighted and exposed. Since the majority of people work with fully automatic web cameras (where light is measured for the entire scene, and the camera sees the average value as the proper exposure rate), you should avoid strong backlights.


Image 5

 

Image 5 above shows the wrong use of light. Here, the subject should rotate himself and the camera by 180 degrees to face the window. The light coming from the side would also be a good solution, especially if the light is strong and a lot of light is reflected off the wall. 

If you are using artificial light, it is important to avoid light that is directly above the head of the subject, as well as strong direct light. On the other hand, soft diffused light is a good option. The lighting source can be a lamp with a white daylight bulb. To soften the light, you can cover the lamp. 



Figure 2: Two lamps, one is stronger than the other to add a bit of volume



Figure 3: Camera is in front of the lamp

 

TIPS

  • Tracing paper is a great solution for diffusing lamplight. 
  • Use a clothespin to attach the tracing paper to the lamp. 
  • You can achieve different light intensities with different bulb wattages, or by using more tracing paper over the lamp. 
  • Be aware that the camera can create a shadow on the subject in this setup.
  • Caution: Never leave any objects on lamps when you’re not in the room. 

Lighting explained: https://confluence.cc.lehigh.edu/display/LKB/Lighting+-+Video+Basics 

Sound and microphones

The best sound is obtained when the microphone is as close to the subject as possible. Three types of microphones may be used: The built in-camera microphone, a shotgun microphone which uses shaped electronics to bring you closer to the subject, or a clip-on lavalier microphone which is attached around the subject’s neck close to their mouth. External microphones always work better than built-in camera microphones.

Sound and microphones explained: https://confluence.cc.lehigh.edu/display/LKB/Sound+and+Microphones+-+Video+Basics 

Advanced camera settings for a studio environment

It is best to avoid the camera’s automatic mode and set up all the parameters manually. Set the camera movie mode to manual. Below are important parameters we need to set manually.

Frame per second (FPS): Set the camera to 25 FPS. You only need to do this once.

ISO speed: ISO speed is the camera sensor's sensitivity to light. The higher the ISO speed, the more light-sensitive it is. Higher ISO means more noise and less dynamic range, so lower ISO is our goal. An ISO between 100 and 400 usually works well on most cameras.

ISO explained: https://www.youtube.com/watch?v=q8cj9Lj9w-g&ab_channel=Apalapse 

White balance is the colour temperature of the light (see figure 4 below). White balance can be set through presets. On many cameras, it can be set manually by setting the colour temperature in Kelvins and by using a referential image based on which the camera will determine the white balance. It is better and easier to use the Kelvin degree setting, but it is not available on all cameras.


Figure 4

 

Setting white balance explained: https://www.youtube.com/watch?v=Fr_4l4hUOfs

Shutter speed refers to the duration of the camera shutter being open. Since you are using 25 FPS, doubling that number works best, i.e., the shutter speed of your camera should be 50. These settings will create the most natural feel and flow of movement. Still, there are many situations where 50 cannot be achieved.

Shutter speed explained: https://www.youtube.com/watch?v=7R9ZTxoTOSk

Aperture value is the opening in the lens through which the light passes to enter the camera. It controls the speed of the shutter and the depth of field (DOF). The value is expressed in an F-Number. The image below explains aperture in more detail.


Figure 5

 

Aperture explained: https://www.youtube.com/watch?v=YojL7UQTVhc

Metering modes help you determine the appropriate exposure. While having metering set to SPOT, navigate with the camera focus wheel to the main subject’s face, press the shutter halfway, and see the results. The aimed result is shown in the below figure 6.


Figure 6

 

We need to set the zero value. Metering modes are, in addition to a visual check, a way to determine the right exposure.


Figure 7

 

Metering mode explained: https://www.youtube.com/watch?v=z0yeyHAEXp0&ab_channel=SauravSinha 

Camera setup


Image 6

 

Every set up needs a lot of tweaking, testing, and adapting to the filming environment. Below are some basic schemes of how to achieve something similar to image 6 above. Use a couple of roll-ups to improvise a studio. You can put curtains over the roll-ups, or some print sheets.

When using print sheets, avoid white and bright colours, as well as prints with a shiny finish. Misted prints can be used. Using additional items like lamps, plants, or shelves are also welcome. It is important that the ‘walls’, ambient, and lights behind the subject and the TV screen are similar. Otherwise, the appearing image can confuse and distract the viewers when switching camera views.


Figure 8

 

The above set up uses two cameras (see figure 8). Camera 1 is on the monitor of the main PC and points at the host. The TV screen displays a shared screen from the speaker’s laptop. Camera 2 is filming the wider image (as we can see from the image above). While Camera 2 is on, the subject would be looking at the TV screen and would have his laptop open, which can potentially block the view of the TV screen, so consider moving the laptop out of the frame of Camera 2. The lighting set up is good, and the roll-ups will be a limiting factor for the light set up. TV screen settings for light intensity can help a lot here.

How to set up an additional camera

ISO speed: For starters, set to the lowest value (e.g., 100). You can change it later if needed.

White balance: As there can be different sources of light during the shoot, it can be tricky to find the right white balance. The best way to find the optimal white balance is to manually set the value in Kelvin degrees. This will vary depending on the outdoor light. A visual check of the camera screen will determine the appropriate white balance setting.

Shutter speed: 50 would be best, but in a situation where you have a TV screen in the scene, you should lower the shutter speed to 40, or even 30. With the wrong shutter speed, only half of the picture will be visible on the TV screen, so it is best to try a shutter speed setting of 50, 40, 30, and check which one looks best.

Aperture value (F-number): When you need to have the main subject and the TV set (the first and second plain) in focus, you should change the F-number from 11 to 16. When you find the right shutter speed, and an F-number that gives good results, you can come back to set a higher ISO value if needed.

Frame per second (FPS): Set to 25.

TIPS

  • External microphones always work better than built-in camera mics.
  • One issue with DSLR and mirrorless cameras is sensor overheating, i.e., limited recording time. Manufacturers do not provide complete documentation on this.
  • Additional power supply for the camera during live streaming: Some cameras work with a camera grip and some cameras can be plugged in an AC unit.
  • Recommended equipment:
    • One Godox LED 1000W White Light two Godox LED 500W White, and three studio light tripods
    • Camera tripod
Green screen

Using green screen in video conferences replaces the background of a video with a digital or virtual background. It offers the most natural-looking way to integrate your subject into your video. Figure 9 below shows a few tips for the effective use of green screen.


Figure 9

 

Green screen explained: https://www.techsmith.com/blog/how-to-create-a-diy-green-scre/        

Recording video presentations

Pre-recorded video messages or presentations are one of the ways that can add value to your online events and they come in handy when you are not able to attend an online event in realtime. Video files can be presented to your audience by playing them on your computer while sharing your screen on a video conferencing platform, or it can be transferred to an online event organiser. 

TIPS

  • Always try to look at the camera when recording, and not at the screen.
  • Make a test recording first and check the sound level and quality. If needed, speak louder during the recording.
  • Make sure there is enough light in the room where you are making the recording (daylight is ideal). See the Lighting section of this document.
  • Sit or stand against a plain background which will provide sufficient contrast (see the Composition and Framing tips section).
  • Composition: See Figure 10 below.
     

11.JPG
Figure 10

 
Recording using a webcam, digital camera, or mobile phone

Notebook computers equipped with webcams usually have pre-installed software for recording with the webcam. If you haven’t used this software yet, try finding it and do a test recording following on-screen instructions. (If you are using a desktop computer you will need a webcam connected to your computer.) If you are using a Mac computer, the ’PhotoBooth’ application will allow you to record your video from the built-in camera. In most cases, the default settings for your webcam or mobile phone will produce a suitable video file for use on the web. 

  • Use ‘Medium’ or ‘High’ quality for the recording defaults. 
    Note: If you are using a digital or video camera you may need to reduce the resolution and thus the size of the resulting video file. Try to change the resolution to VGA (720x480 pixels) setting. Ideally, you should use video resolutions: 1280x720 or 1920x1080.
  • Set the speed on your camera to 25 frames per second (25fps). 
  • If you are using your mobile phone or tablet, hold the device horizontally rather than vertically to record your message (see image 7 below).

How to hold your phone while recording
Image 7

 

  • Save your video file as MP4 format.  
  • A file containing a short video message (2-3 minutes)  should not exceed 300 MB. If your file is larger than that you may need to reduce the resolution/video quality or frame rate setting on your camera. 
Video file transfer

Once you complete your recording you will have a video file on your computer that is much too large to send as an e-mail attachment. The easiest way to send a large video file is through a file-sharing website.

One of the easiest to use is WeTransfer (https://www.wetransfer.com/). There is no need to register or create a user account on the site. Please select free use of WeTransfer at the prompt screen.

  • Open the WeTransfer website (https://www.wetransfer.com/), click on ‘Add files’ and choose the video file from your computer (top arrow in the image 8 below).
  • In the field below, enter the e-mail address for the person to whom you wish to send the video (second arrow in the image below).
  • In the third field, enter your e-mail address (third arrow below).

wetransfer frontpage
Image 8
 

  • Now click on ‘Transfer.’ Depending on your Internet connection speed, the upload can take from 30 minutes to several hours. You can monitor your remaining time for upload. 
  • When the upload is finished, you will see a confirmation that the transfer is complete and you will also receive a confirmation e-mail.  
  • You can use any other web service you are familiar with to send your video file. Some of the other services that you can use are: GoogleDrive, Pc Transfer or other file transfer or cloud service. 
  • Once the upload is finished, share the link for downloading the file with the recipient via email.

 

The ConfTech Lab's studio setup: Equipment and budget


Image 9: Geneva ConfTech Lab studio

 

Equipment

Cables used

Remote

Cost (euro)

Meeting room

2 Samsung screen 98”

Power

RJ45

HDMI

2

18057,80

2 electric TV stand

Power

 

1841,80

1 Samsung Flip 65”

Power

1

2698,80

1 electric TV stand 2 position : vertical or table

Power

 

1892,90

1 samsung TV  55”

 

1

522,00

1 manual TV stand

   

137,00

1 Meetup Logitech camera

Power

USB

1

1069,90

1 Lumens PTZ camera VCP30U

Power

USB

1

1037,00


 

1 computer

Power

 

3359,00

1 wireless mouse + cables

   

118,00

1 wireless keyboard with touchpad

   

49,90

Studio video

2 Godrox light 1000W

 

2

421,00

1 Godrox light 500w

 

1

170,00

1 kit panoramic background in green fabric on aluminium structure in 3 folding parts length 4m height 2m

   

519,86

2 Green fabric background 1.5 m x 2.1 m

   

81,24

Sound

1 Saramonic Blink500 B4 is a compact, two-person wireless microphone system 

   

327,00

1 Samson Go Mic Mobile

 
 

287,00

1 Samson XPD2

   

121,00

Other

1 Iphone 11max pro

   

1229,00

1 Stabilizer Osmo mobile 3

   

145,00

2 Tripods 

   

300,00

1 Panasonic Full HD camera

   

400,00

1 Canon EO5 700D camera

   

450,00

1 drone

   

498,95

Year
2021-01-06T09:44:00
Author
ConfTech
Year
Resource type
Printer Friendly and PDF

presentationThis tutorial will help you set up the scene, lighting, camera, and audio in your home office or studio environment for the optimal videoconference experience.

Source: 
Future of Meetings library
 ConfTech, 2021

Resource text

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Profile picture for user Katarina Andjelkovic
Submitted by Katarina Andjelkovic on Fri, 12/25/2020 - 14:52
Description

UberConferenceThis guide will provide basic information on the use of UberConference video communication platform.

Long Text

The first step is to sign up or log in if you already have an account.

Once you press login, you should be redirected to the page below.

Note that you can also log in via your Google, Office 365 or LinkedIn accounts.

Once you click one of your account tabs, it should take you to the page below.

 

To start a conference, simply click ‘Start new conference’.

You will be asked to give UberConference access to your microphone and camera.

If you use the free version, your meeting will only last 45 minutes. You can keep track of time on the upper left corner.

The meeting starts with background music, so to turn it off you need to click ‘Stop Hold Music’ on the upper right corner. You can mute/unmute your microphone, turn on/off your camera, share screen and change device settings by clicking one of the icons available at the bottom of the screen

You can also change the meeting layout by choosing between the ‘grid’ and ‘dynamic’ options in the lower right corner.

There are several options in the lower left corner.  When you click the ‘Chat’ icon, a new tab opens up in which you can write and check participants’ activity. The ‘Participants’ icon shows the number of participants, as well as basic information about them. By clicking ‘Play buzzword bingo’, you can start a short bingo game. 

‘Meeting info’ is in the lower left corner and it provides basic meeting information.

‘Organizer controls’ are right above ‘Meeting info’. They enable users to record the meeting, mute all participants, moderate, and lock the meeting.

Year
2020-12-25T13:54:00
Author
ConfTech
Year
Resource type
Printer Friendly and PDF

UberConferenceThis guide will provide basic information on the use of UberConference video communication platform.

Source: 
Future of Meetings library
 ConfTech, 2020

Resource text

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Submitted by Katarina Andjelkovic on Fri, 12/25/2020 - 13:29
Description

WonderWonder is a video communication platform that allows for larger online group gatherings that mirror on-site meetings.

Long Text

To use this conference platform, firstly, you will need to click ‘Get a room’.

Then you will be asked to name the room and choose the type of your event.

You can choose from the following options: Conferences and Meetups, Internal Company Events, Networking and Events, Hanging out with family and friends, Workshops and Collaboration, Teaching and Classrooms, Remote Work, Other.

After you choose the event, the next step is to create a room by creating an account. You will then receive a notification that space has been designed and a link that can be shared with other participants. 

After clicking ‘Join Room’, you should allow the use of your microphone and camera by clicking ‘Allow’ on the pop-up video.

You also need to add your name before entering the room. You can take a picture which will appear below your name.

You will receive an e-mail to verify your account.

Once you enter the room, your profile will appear as a circle that you can move across the space to reach out to other participants.

By clicking the circle of another participant, you will be given an option to send a message and invite the participant to the common circle.

By clicking ‘Invite to circle’, an invitation will be sent to another participant who needs to accept it to launch the conversation. It starts as a private conversation, and other participants can be invited to join. There is an option on the upper right corner (lock/unlock the padlock) which allows you to transfer the conversation to the public.

By clicking on the insoles on the upper left corner, you can enlarge the screen.

By clicking on the icon below the ‘padlock’, you will be able to see the participants near you (those belonging to your circle) or all the participants in the room.

The next icon is ‘Chat’ by clicking on which you can send a private message to only one participant, communicate with participants in the circle or address everyone in the room.

The third icon represents the broadcast, which means that the participant can speak to all guests at once by broadcasting. This will pause all group conversations. After initiating the broadcast, all participants will have 10 seconds to get ready. Up to 6 participants can join the broadcast.

By clicking the ‘Settings’ option, we can change personal information such as the name and picture.

Other ‘Settings’ options include audio and video controls (change video input source and change audio input source), host settings that enable users to rename rooms and change the room background (you can also upload a custom image).

The ‘Guest password’ option is used to create a password if you want the event to be private.

With the ‘Icebreaker question’, the host has the opportunity to ask a question and participants’ answers will be visible in the sidebar.

To turn off/on your microphone or camera, click the designated icon at the bottom of the screen. You can also share your screen by clicking the third icon.

1

It is possible to participate in the conference using a mobile phone and all the options available on the computer are also available on your mobile phone. 

 

If you wish to leave the event, you can do so by clicking ‘Leave Room’ at the bottom right corner.

If you want to remove a participant from the room, you can do so by going to the participants’ list, clicking on the guest’s avatar disturbing your event, and right next to the name in the chat window you will find the ‘Block User button. Once you confirm the action, the user will be immediately removed and blocked from re-entering the room. 

There can be up to 1000 participants in a room, while there can be only 15 participants in one round.

 

Year
2020-12-25T12:45:00
Author
ConfTech
Year
Resource type
Printer Friendly and PDF

WonderWonder is a video communication platform that allows for larger online group gatherings that mirror on-site meetings.

Source: 
Future of Meetings library
 ConfTech, 2020

Resource text

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Submitted by Katarina Andjelkovic on Fri, 12/25/2020 - 13:06
Description

Join.meJoin.me is a user-friendly video conferencing platform that allows users to connect to video calls by phone or internet (VoIP).

Long Text

Before we start using join.me, we have to navigate to this URL, which will open the following page:

Now you are presented with two of the most important buttons on this page: ‘Get started’ and ‘Join meeting’.

If you want to host your own meeting, you should press ‘Get started’ and if you want to join someone else’s meeting, you should press ‘Join meeting’.

When you click ‘Get started’, you will see a box like the one in the screenshot below:

In the first box, you are required to type in your e-mail address, and in the second one a password of your choice. Before clicking ‘Get started’, you also need to check the box below the password field.

You will then get your personalised link (you can change it if you wish) that you can share with other attendees.

If you are happy with the link, click ‘Next’.

On the next page, you will be presented with two boxes where you need to enter your name and surname, and then click ‘Next’.

The following page is dedicated to your company, and it looks like this:

Add your company name, job title, and the number of employees, then proceed to the next page.

On this page, users can add e-mail addresses of people they wish to invite to the meeting and the invite link will be sent to them.

On the next page, you will be asked to add your phone number.

After you click ‘Next’ or ‘Skip’, you will be prompted to download join.me.

When you open the desktop app you will see two options: 

   

You can either join or start a meeting. You can join a meeting by typing in the code that you were provided by the host in the ‘Enter code’ field.

You can host your own meeting by using a personal code or 1-time code.

The interface of join.me looks like this:

The options from left to right are:

  • Invite a person
  • Audio mode selection
  • Chat
  • Screen sharing
  • Participants
  • Tools

On your icon, you can unmute/mute your microphone and turn on/off your camera.

To leave the meeting, go to Tools> Leave meeting.

Year
2020-12-25T12:16:00
Author
ConfTech
Year
Resource type
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Join.meJoin.me is a user-friendly video conferencing platform that allows users to connect to video calls by phone or internet (VoIP).

Source: 
Future of Meetings library
 ConfTech, 2020

Resource text

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Submitted by Katarina Andjelkovic on Fri, 12/25/2020 - 12:48
Description

WebexCisco Webex is an online application for video conferencing launched in 1995. 

Long Text

To use this app, you need to sign up by clicking ‘Sign up free’’. After you create your account, you will need to confirm it via your e-mail address, and then you will be able to create a password. If you already have an account, simply sign in.

After that, you will be redirected to the site (picture above). On the left side of the screen, you have the following options: Home (main), Meetings (information about the upcoming and completed meetings), Preferences (Time zone, Language, Region, Sign-in accounts, My Personal Room info, Audio and Video, Scheduling), Insights (joining for a meeting or searching for meeting/transcript), Support (Help and Contact Support), Downloads (for downloading Cisco Webex Meetings desktop app) and Feedback. 

You can buy a premium plan in the upper right corner of the screen, but the price is not specified on the site itself so you should contact sales to get the information.

Right next to the ‘Buy Premium Plan’ button you have the option to choose the language. Clicking the top button with your nickname will provide information about your profile, contacts, etc. 

Meeting

To create your meeting, you have two options on the main (Home) screen: Start a Meeting and Schedule.

 

The first option is used to instantly create a meeting. You just need to share the above link to your colleagues, attendees, and presenters. The second option is used to create a meeting with precise duration, date, and time. You can also add a meeting type, meeting topic, password, meeting template, e-mails of attendees, and meeting recurrence.


 

There is also an advanced option:

Finally, you need to click the schedule button.

 

You will start a meeting by clicking ‘Join from your browser’ (if you don't have an app installed):

The screen of the meeting is shown in the picture above. The mute button is displayed in the lower left corner. In addition to the mute and unmute option, you can choose the speaker, microphone, volume and change audio connection (computer, phone, etc.):

By clicking the next button, you can pick which camera you wish to use and the ‘settings’ option enables you to see yourself on the camera before you start the video:

The screen sharing option first asks you if you want your content to be optimised for text and images or for motion and video. You can also choose whether you want to share the entire screen or just one application:

We can also use 8 emojis that depict our emotions:

Next to the emojis, there is a button for switching audio and video systems, and for the meeting controls:

‘Switch audio’ has the same function as the ‘Mute’ option. ‘Raise hand’ is used if we want to say something without interrupting the speaker. ‘Participant privileges’ enables users to control and grant privileges to participants.

  1. Chat and view:

  1. Audio

Other features include:

  • ‘Lock meeting’ - prevents others from joining the meeting (usually after the meeting/lecture has started);
  • ‘Enable breakout session’ -  enables users to create breakout rooms;
  • ‘Health checker’ - enables users to test the quality of the meeting and report problems.

Hosts can see the number of meeting participants on the right side of the screen. They can mute/unmute all of them or just some of them, grant more privileges to particular attendees, etc. The button next to ‘Unmute all’ enables users to mute others upon entry and enables attendees to unmute themselves. There is also a ‘checklist’ next to the search button where hosts can sort the participants by raised hands and names.

Chat is used for sending messages, and participants can choose whether to send them to everyone or to one person.




 

Year
2020-12-25T11:58:00
Author
ConfTech
Year
Resource type
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WebexCisco Webex is an online application for video conferencing launched in 1995. 

Source: 
Future of Meetings library
 ConfTech, 2020

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Profile picture for user Katarina Andjelkovic
Submitted by Katarina Andjelkovic on Fri, 12/18/2020 - 14:05
Description

TeoohTeooh is a social platform that enables creators and communities to engage in virtual live multi-way conversations.

 

Long Text

In order to use the platform, users must download and install it on their PCs. The installation of Teooh takes around 25 minutes.

1

Once the platform has been installed, users can create an event by choosing the exact type of event that they would like to run (e.g. workshop, meet up, big fireside panel, podcast room or a simple venue).

2

Once the user has decided on the type of event, s/he can designate their virtual venue from the proposed list. The number of participants per virtual venue is also indicated on the list.  The maximum number of participants per venue is set at 100.

3

After selecting the type of virtual venue, the user can define the time scope of the event as per the two options:

  • ALWAYS AVAILABLE - This event venue will remain open and the user will be able to enter the event any time.
  • SCHEDULED - The user can specify the start date and time of the event. Attendees will not be able to enter the venue before the specified time.

The next stage in the process of organizing a virtual event on Teeoh is the creation of an avatar. Users have the ability to create and style their avatars. Among other things, they can determine the gender, hair color and length, skin color, and clothing of their respective avatar.

It is important to mention that Teooh preserves the look of the created avatar and it remains unchanged so when you create or join another event.  The user, however, has the option to create a new avatar if need be.

3

Upon the creation of an event, the convener can invite participants by sending an email or link. 

4

Upon joining the virtual conference room, users have the ability to move the avatar from one chair to another by clicking on the chair where s/he would like to sit.

5

In the top right corner, there is a camera icon that allows users to by clicking to either take a photo of themselves or a picture of the entire hall with participants. 

6

The microphone function in the bottom left corner allows users to decide whether their speech will be heard by everyone in the hall or only by the people sitting at the same table.

On the right-hand side, there is a public or private chat feature as well as an event icon where users can find the event code that they can use to invite other participants. Users can also find various emoticons on the lower right side.

On the top left side users can find a menu with audio settings and screen sharing options. In order to share screen, the user has to paste the URL of the content s/he wishes to display on all screens in the virtual conference room.

7

Inside virtual venues, users can find separate tables for side discussions. The user can click on one of the chairs at the table to move his/her avatar and start a discussion with the participants sitting at that table.

8

Year
2020-12-18T13:07:00
Author
ConfTech
Year
Resource type
Printer Friendly and PDF

TeoohTeooh is a social platform that enables creators and communities to engage in virtual live multi-way conversations.

 

Source: 
Future of Meetings library
 ConfTech, 2020

Resource text

Printer Friendly and PDF
Profile picture for user Katarina Andjelkovic
Submitted by Katarina Andjelkovic on Fri, 12/18/2020 - 11:45
Description

TixeoTixeo provides secure HD videoconferencing from any device. 

Long Text

Before creating a meeting, you need to register or log in.

1

You will be given several options - “Call”, “Schedule a meeting”, and “Add a contact”. To start a meeting, you should click “Schedule meeting”.

2

To schedule a meeting, add general information about the meeting such as the meeting subject, date, time, duration, and recurrence.

3

After that, you can invite people to participate in the meeting by adding their respective email addresses.

4


After adding participants, they should receive an email with a meeting invitation.They must log in to attend the meeting.

5

During the event

Tixeo offers several options. On the left side of the screen, there are several options such as ’Chat’, ’Share screen’ (participants can share their screen, a YouTube video, or a separate file), and ’Attendees’ (it enables users to regulate the form of the meeting, turn off/on the microphone, turn on/off the camera, and remove someone from the meeting).


7

The clock shows when the meeting started and when it will end.

The “message” option enables users to send a message to meeting participants. If users wish to send a message, they should first add information about the conversation, such as the name and topic description.

8

Year
2020-12-18T10:57:00
Author
ConfTech
Year
Resource type
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